Agenda & Access to Academicexperts.org Platform

2024 HyFlex Collaborative Conference Program

Hyflex Collaborative Conference FAQ & How To’s

How to Present – Where do I go?

The conference is taking place on AcademicExperts.org and using Zoom. All asynchronous sessions are housed within the AE platform, and the links to the live session Zoom rooms are listed within the daily schedule of sessions on AE. This page will be available after paper notifications are sent.

Set up your AcademicExperts Profile

Before the conference begins, set up your AcademicExperts profile for participant session planning, Zoom Meeting access, and social interaction. Log in using the same email address and password you use to log into aace.org. Create your Profile from the Edit Profile dropdown menu (located above your name) and add a photo, organization, links, publications, etc.

– Under Sessions, search for and add to My Planner to create your list of sessions to attend.

– Under Attendees, search for colleagues and new friends by name, organization, and country.

While many of you are familiar with AE, we have added some features to help you navigate this year’s online conference.

How to Attend Navigating your conference:

AcademicExperts.org Schedule Planning, Meeting Room Access & Social Platform AcademicExperts.org will function as your Conference Navigator to:

  • plan your session schedule

  • access live meeting rooms in Zoom

  • view virtual presentations

  • connect with and message participants

  • create your personal profile

  • include in your profile imported publications from LearnTechLib.org – The Learning & Technology Library

  • create and participate in discussions connected to every presentation as well as  outside of presentations

  • view social web feeds

Schedule Time Zone All times are listed in Eastern Time: https://www.timeanddate.com/worldclock/ Accessing Zoom

Meeting Rooms To protect the privacy of our attendees and the integrity of the AACE organization, ** new links to Zoom meeting rooms will be provided each day within the AcademicExperts schedule**.  Personal passwords will also be sent directly to attendees for each day. Access to meeting rooms will only be given to Interactive Registrants. Entering a Zoom Meeting Room  Helpful resource: https://www.youtube.com/watch?v=-s76QHshQnY Links to Zoom meeting rooms will be provided each day of the conference in the AcademicExperts schedule. You will find this link listed as the Room for each live/synchronous. Upon entering the meeting room, your microphone will be muted. Please only unmute your mic if you are the scheduled speaker at that time or if the presenter invites you to unmute. Please be respectful and release your mic or shared screen at the end of your presentation. 

Joining & Configuring Audio & Video 

Helpful resource: https://www.youtube.com/watch?v=-s76QHshQnY

When entering a live presentation, we ask that, unless you are the scheduled presenter for that time slot, please keep your microphone muted. SIG Meetings, Workshops, and Q&A sessions at the end of each presentation hour will allow audience participation. Please use the chat window during the presentations; the room moderator will facilitate discussion through the chat.

Please arrive in the meeting room 10-15 minutes ahead of your scheduled presentation time. Presentation links will be provided at the start of each day on AcademicExperts.org.

No Shows: Will be reported to admin and removed from proceedings. If you have requested a live presentation, a room license, presider, host, and time slot have been reserved for you in advance. 

Address

School of Education 
AATLAS, Catskill Building
1400 Washington Avenue
Albany, NY 12222

Phone

(518) 442-5028

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